A project requisition should not automatically become a purchase order. The first question is whether the required material already exists in stock or has already been allocated to the project.
Demand starts with the requirement
The requisition records what the project needs, when it is needed and for which activity or cost code. That demand can come from an estimate, bill of quantities, work package or field request.
Check availability before procurement
An integrated system can compare the requirement against available stock, reserved stock and material already committed on open purchase orders. Items on hand can be allocated; only the shortage should move to procurement.
Allocation is not the same as physical issue
Allocation reserves material for a project without necessarily moving it. Issue or consumption occurs later when the item physically leaves stores or is installed.
Why this matters
Without allocation logic, different projects may believe the same stock is available or buyers may order items that already exist. Linking requisitions, inventory and purchasing reduces duplicate procurement and improves cash control.
Related application: A practical ERP workflow checklist for UAE MEP contractors illustrates how requisitions can fit into the wider quotation, project, purchase order and goods-receipt process.
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